global vorbelegen wie Kontakte in Outlook Adresslisten gespeichert werden

Die Outlook Adresslisten funktionieren am besten, wenn die Datensätze (Kontakte) im gleichem Syntax abgespeichert werden.

Hierbei kann es z.B. Sinnvoll sein, wenn ein der Syntax für das Feld „Speichern unter“ und „anzeigen als“ wie in Abbildung global vorbelegt wird.

Um dies für den eigenen PC oder für einen Terminalserver festzulegen gibt es Makros, welche über Outlook die Registrie des Systems anpassen, so das der Syntax vorbelegt wird.

Das Makro für „Speichern unter“ :

Public Sub ChangeFileAs()
    Dim objOL As Outlook.Application
    Dim objNS As Outlook.NameSpace
    Dim objContact As Outlook.ContactItem
    Dim objItems As Outlook.Items
    Dim objContactsFolder As Outlook.MAPIFolder
    Dim obj As Object
    Dim strFileAs As String
    Dim myRegKey As String
    Dim myValue As String
    Dim myFileAs As String
    Dim myAnswer As Integer
    
On Error Resume Next

  ' get registry key to work with
  ' change the Outlook version # to match your version
  myRegKey = "HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Contact\FileAsOrder"
  If myRegKey = "" Then Exit Sub
  'check if key exists
  If RegKeyExists(myRegKey) = True Then
    'key exists, read it
    myValue = RegKeyRead(myRegKey)
    If myValue = 14870 Then myFileAs = "Company"
    If myValue = 32791 Then myFileAs = "Last, First"
    If myValue = 32792 Then myFileAs = "Company (Last, First)"
    If myValue = 32793 Then myFileAs = "Last, First (Company)"
    If myValue = 32823 Then myFileAs = "First Last"
   
    
    'display result and ask if it should be changed
    myAnswer = MsgBox("The registry value for the key """ & _
               myRegKey & """is """ & myFileAs & vbCrLf & _
               "Do you want to change it?", vbYesNo)
  Else
    'key doesn't exist, ask if it should be created
    myAnswer = MsgBox("The registry key """ & myRegKey & _
               """ could not be found." & vbCr & vbCr & _
               "Do you want to create it?", vbYesNo)
  End If
  If myAnswer = vbYes Then
    'ask for new registry key value

    myValue = InputBox("Please enter new value: " & vbCrLf & _
    "14870 = Company" & vbCrLf & _
    "32791 = Last, First" & vbCrLf & _
    "32792 = Company (Last, First)" & vbCrLf & _
    "32793 = Last, First (Company)" & vbCrLf & _
    "32823 = First Last", myRegKey, myValue)
    If myValue <> "" Then
      RegKeySave myRegKey, myValue
      MsgBox "Registry key saved."
    End If    
  Else
  End If

' now that we've got the value of the default setting,
' we use it to set the value so all contacts are the same
    Set objOL = CreateObject("Outlook.Application")
    Set objNS = objOL.GetNamespace("MAPI")
    Set objContactsFolder = objNS.GetDefaultFolder(olFolderContacts)
    Set objItems = objContactsFolder.Items

    For Each obj In objItems
        'Test for contact and not distribution list
        If obj.Class = olContact Then
            Set objContact = obj

            With objContact

    If myValue = 14870 Then strFileAs = .CompanyName '"Company"
    If myValue = 32791 Then strFileAs = .LastNameAndFirstName '"Last, First"
    If myValue = 32792 Then strFileAs = .CompanyAndFullName '"Company (Last, First)"
    If myValue = 32793 Then strFileAs = .FullNameAndCompany '"Last, First (Company)"
    If myValue = 32823 Then strFileAs = .FullName '"First Last"

               .FileAs = strFileAs

                .Save
            End With
        End If

        Err.Clear
    Next

    Set objOL = Nothing
    Set objNS = Nothing
    Set obj = Nothing
    Set objContact = Nothing
    Set objItems = Nothing
    Set objContactsFolder = Nothing
End Sub

'reads the value for the registry key i_RegKey
'if the key cannot be found, the return value is ""
Function RegKeyRead(i_RegKey As String) As String
Dim myWS As Object

  On Error Resume Next
  'access Windows scripting
  Set myWS = CreateObject("WScript.Shell")
  'read key from registry
  RegKeyRead = myWS.RegRead(i_RegKey)
End Function

'sets the registry key i_RegKey to the
'value i_Value with type i_Type
'if i_Type is omitted, the value will be saved as string
'if i_RegKey wasn't found, a new registry key will be created
Sub RegKeySave(i_RegKey As String, _
               i_Value As String, _
      Optional i_Type As String = "REG_DWORD")
Dim myWS As Object

  'access Windows scripting
  Set myWS = CreateObject("WScript.Shell")
  'write registry key
  myWS.RegWrite i_RegKey, i_Value, i_Type

End Sub

'returns True if the registry key i_RegKey was found
'and False if not
Function RegKeyExists(i_RegKey As String) As Boolean
Dim myWS As Object

  On Error GoTo ErrorHandler
  'access Windows scripting
  Set myWS = CreateObject("WScript.Shell")
  'try to read the registry key
  myWS.RegRead i_RegKey
  'key was found
  RegKeyExists = True
  Exit Function
  
ErrorHandler:
  'key was not found
  RegKeyExists = False
End Function

Quelle 2017-03-08: https://www.slipstick.com/developer/bulk-change-fileas-format-contacts-default/

Das Makro für „anzeigen als“ :

Public Sub ChangeEmailDisplayName()
    Dim objOL As Outlook.Application
    Dim objNS As Outlook.NameSpace
    Dim objContact As Outlook.ContactItem
    Dim objItems As Outlook.Items
    Dim objContactsFolder As Outlook.MAPIFolder
    Dim obj As Object
    Dim strFirstName As String
    Dim strLastName As String
    Dim strFileAs As String

    On Error Resume Next

    Set objOL = CreateObject("Outlook.Application")
    Set objNS = objOL.GetNamespace("MAPI")
    Set objContactsFolder = objNS.GetDefaultFolder(olFolderContacts)
    Set objItems = objContactsFolder.Items

    For Each obj In objItems
        'Test for contact and not distribution list
        If obj.Class = olContact Then
            Set objContact = obj

          With objContact
    
          If .Email1Address <>"" Then
            ' Uncomment the  strFileAs line for the desired format
            ' Add the email address to any string using
            ' the following code:
            ' & " (" & .Email1Address & ")"
                 
             'Firstname Lastname (email address) format
             ' strFileAs = .FullName & " (" & .Email1Address & ")"
                
             'Lastname, Firstname format
              strFileAs = .LastNameAndFirstName
                
             'Company name (email address) format
             ' strFileAs = .CompanyName & " (" & .Email1Address & ")"
                 
             'Comapany Firstname Lastname (email address) format
             'the display name will have a leading space if
             'the contact doesn't have a company name
             'strFileAs = .CompanyName & " " & .FullName & " (" & .Email1Address & ")"
                

             'File As format
             'Does not support Company (Fullname) format. 
             'Only Company name is used in the display name
             'strFileAs = .FileAs
                
             .Email1DisplayName= strFileAs

             .Save
           End If
          End With
        End If

        Err.Clear
    Next

    Set objOL = Nothing
    Set objNS = Nothing
    Set obj = Nothing
    Set objContact = Nothing
    Set objItems = Nothing
    Set objContactsFolder = Nothing
End Sub

Quelle 2017-03-08: https://www.slipstick.com/outlook/contacts/bulk-change-outlook-contacts-email-display-name-format/

Ich habe beide Makro erfolgreich anwenden können.

Viel Spaß und vergesst nicht das Backup davor!!!

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